Must apply by visiting the City of Modesto website at www.modestogov.com
To perform a variety of technical procurement and related services within the City's purchasing division; review purchase orders, purchase requisitions, bids, specifications, and invoices for accuracy and appropriateness; coordinate the purchase of supplies, materials, equipment and services in order to support and enhance the delivery of City services; monitor contracts to ensure compliance with purchasing and related requirements; prepare and maintain a variety of purchasing related records, files, lists and forms; respond to inquiries and provide information regarding purchasing activities.
Receive, examine and process purchase requisitions; check for correct ordering, accounting and departmental approval information; issue purchase orders.
Research and identify new sources for use in bidding; obtain bid and price information by mail, phone, fax, computer or direct contact with vendors; work with departments to prepare equipment, materials and services specifications and other necessary documents to facilitate procurement.
Solicit, receive, calculate and evaluate bids and proposals for price and quality; negotiate with vendors on behalf of the City; interview and correspond with vendors regarding their materials, services and products; ascertain whether vendors meet business license, insurance and other City requirements.
Purchase office supplies, maintenance/repair/operating materials, equipment and services.
Monitor contracts for compliance, correcting any non-compliance bidding of services for annual contracts, and compiling of cost projections for budget purposes.
Issue blanket purchase orders; research requests; evaluate past usage; contact vendors for pricing and terms.
Project future pricing on frequently purchased items and services for budget preparation purposes.
Respond to inquiries and clarify information from departments regarding purchasing process, supplies, equipment, and problems with invoices and purchase requisitions; provide assistance regarding the use of city-wide procurement software and related systems.
Maintain vendor files; contact established sources of supply to obtain specifications and price quotations.
Interpret and apply City purchasing policies and procedures; stay current on laws, regulations, ordinances, principles, practices and procedures for purchasing.
Essential Functions: (Continued)
Assist in the development and preparation of instructions and forms related to purchasing and stores; assist in recommending and developing more efficient procurement methods and techniques.
Prepare formal Requests for Proposals (RFP's) and Requests for Bids (RFB's); prepare Council reports requesting authorization to issue RFP's and RFB's and to award contracts.
Maintain a variety of files, records, lists and manuals; maintain and prepare periodic and special reports; prepare price, quality and value comparisons in the evaluation of bids, materials, services and equipment needs.
Build and maintain positive working relationships with co-workers, other City employees and the public using principles of good customer service.
Experience and Training Guidelines
Any combination of experience and training that would likely provide the required knowledge and abilities is qualifying. A typical way to obtain the knowledge and abilities would be:
Two years of responsible experience equivalent to Assistant Buyer in the City of Modesto.
Equivalent to an Associate's degree from an accredited college with emphasis in business administration, public administration, purchasing, materials management or a related field. Possession of a certificate as a Certified Purchasing Manager (CPM), Certified Public Purchasing Buyer (CPPB), or Certified Public Purchasing Officer (CPPO) is highly desirable and may be substituted for the required education.
License or Certificate:
Possession of, or ability to obtain, an appropriate valid California driver's license.
Principals only. Recruiters, please don't contact this job poster.
do NOT contact us with unsolicited services or offers